The paperwork is not the job, but it takes the evening

There is a pattern in documentation-heavy work. The actual work happens somewhere else — a property, a site, a claim, a store, a client meeting — and the writing up happens later, from memory and scribbled notes, after hours.

Dictation helped with that, but only halfway. It gave you your words back as text. Somebody still had to shape those words into the report, the assessment, the bid, the listing — put them in the right order, under the right headings, in the format your organization expects.

SpeechLive Professional AI Assistant closes that second half. You describe what you saw and what needs to happen, in whatever order it comes out, and it returns a structured document in your template.

How it works

The practical consequence: by the time you get back, the write-up is mostly done. If you visit six sites in a day, you are not facing six reports at 7pm — you are checking six drafts.

Who this is built for

Philips names the following as the work this is designed around. If your role involves seeing something and then having to write it up in a standard format, you are in scope.

One example, because it makes the rest obvious

You do not have to dictate in order

No prompts, no fields, no rigid sequence. You describe things as they come back to you, and you correct yourself out loud the way you would when briefing a colleague — “actually, change that figure to…” — and the correction is understood as a correction.

You can also give it formatting instructions while you talk. Bold something, put a summary at the end, lay a section out a particular way.

Templates you build by talking

Ask the AI chat to create a template for the document you produce, then edit it until it matches what your organization actually expects. Sections that must appear word for word can be marked verbatim so the AI leaves them alone.

Getting the facts in when you did not say them out loud

Attach up to five source files to a document so the assistant can use detail that was never dictated — .txt, .docx, .pdf, .jpeg, .png, .bmp and .heif, including handwriting recognition.

A photograph of the notes on your clipboard, or of a form filled in on site, becomes material for the write-up instead of something you have to read aloud in the van.

After the draft

Keep editing by chat or voice — renumber a list, change the formatting, add a summary at the end, add a signature block — then export to Word, PDF or plain text, or leave it in the SpeechLive workflow for an assistant or typist to complete.

That handoff is worth pausing on. Plenty of AI tools are sold on the promise of removing the administrator. This one keeps them in the loop as the person who checks and completes, which is generally what organizations actually want — a second pair of eyes before something goes out under your name.

One difference from the Legal version, stated plainly

Where it fits, and where it does not

Security and compliance

What it costs

The AI Assistant is a layer on the SpeechLive platform rather than a standalone purchase, so what you already run changes the number considerably — there are several upgrade paths, and an existing SpeechLive customer is in a very different position from a new one.

Quoting one figure here would mislead most of the people reading it. Tell us what you have and how many people need it, and we will price it properly.

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